4.9.3 Access to Confidential Information by Others

adopted: Jan-2001
last revised: Aug-2010

Confidential information contained in a student's records will not be released to other parties without the student's consent. Exceptions are listed below, and information is given only with the understanding that such information may not be passed on to a third party without the student's written consent.

The College will maintain a record of all persons other than College personnel who have obtained access to a student's records. The College record will include the legitimate reason that the outside party has for reviewing the student's educational record.

Persons and agencies who may review student's records without student consent are:

  • College personnel having a legitimate need for information as a result of their College duties;
  • Colleges, universities, and other academic institutions at which the student wishes to enroll;
  • Agencies and their representatives requesting financial aid information in connection with a student's application for or receipt of financial aid;
  • State and local officials to whom the College must release information as required by a state statute or administrative regulation adopted before November 19, 1974;
  • State and federal officials for auditing and evaluating federally or state-supported education programs or enforcing legal requirements related to these programs;
  • Organizations conducting studies for the College, including the development, validation, or administration of student aid programs, and improvement of instruction;
  • Persons acting pursuant to a judicial order or subpoena, providing the College notifies the student before complying;
  • Appropriate persons if necessary to protect the health or safety of the student or others; and
  • Parents of an eligible student who is claimed as a dependent for income tax purposes.