Board Policy Manual
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Board Policy Manual
Section 1: Board of Trustees
1.1 Legal Basis
1.2 Entity - Procedural Capacity
1.3 Authority of Board Members
1.4 Student Trustee
1.5 Election
1.6 Organization
1.6.1 Duties of Chairman
1.6.2 Duties of Vice-Chairman
1.6.3 Duties of Secretary
1.6.4 Committees
1.7 Vacancies on the Board
1.8 Role and Relationship Between the Board of Trustees and the Chief Executive Officer
1.9 Board Limitation On New Presidential Agreements
1.10 Employment Contract Transparency
1.11 Trustee Training
1.12 Meetings
1.12.1 Electronic Meetings
1.12.2 Quorum
1.12.3 Recording the Proceedings
1.12.4 Order of Business for Board Meetings
1.12.5 Parliamentary Procedure
1.12.6 Preparation for Meetings
1.13 Minutes of Meetings
1.14 Appearance of Citizens Before The Board
1.15 Resource Specialists to the Board
1.16 Amendment or Repeal
1.17 Board Study Retreat
1.18 Policy Dissemination
1.19 College Mission and Purpose
1.20 Leadership, Values and Tenets of Community College Trusteeship
1.21 Values and Tenets for Richland Community College Employees
1.22 Ends Statements
1.23 College Participative Committee Structure
1.24 Board Travel
1.25 Trustee Emeritus Program
1.26 President Emeritus Program
1.27 Strategic Plan
Section 2: Business Services
2.1 Financial Policies
2.1.1 Annual Audit
2.1.2 Payment of Bills
2.1.3 Proper Execution of Transactions and Events
2.2 Funds
2.2.1 Bond and Interest Fund
2.2.2 Working Cash Fund
2.3 Banking and Investments
2.3.1 Investment Instruments
2.3.2 Diversification
2.3.3 Qualified Financial Institutions and Intermediaries
2.3.4 Management of Program
2.3.5 Reporting
2.4 Risk Management
2.4.1 Safety and Security
2.5 Travel and Associated Expenses
2.5.1 Travel Definitions
2.5.2 Reimbursable Rates
2.5.3 Reimbursement Request Form
2.5.4 Entertainment Expenses
2.5.5 Board Approval of Certain Reimbursable Expenses
2.5.6 Moving Expenses
2.5.7 Meetings and Official Functions
2.5.8 Student Assumption of Risks during College Travel
2.6 Purchasing
2.6.1 Purchase of Supplies, Materials, and Equipment
2.6.2 Use of College Credit Cards
2.6.3 Contract Approval
2.7 Physical Plant and Facilities
2.7.1 Property Control
Section 3: Personnel
3.1 Employment of Personnel
3.1.1 "At Will" Employment
3.1.1.1 Nondiscrimination
3.1.2 Union Represented Faculty
3.1.2.1 "Just Cause" Standard for Tenured Faculty
3.1.3 Authority to Hire
3.1.3.1 Academic Rank – Initial Placement
3.1.4 Background Checks
3.1.5 Personal Relationships
3.1.5.1 Employment of Relatives
3.1.5.2 Faculty-Employee/Student Relationships
3.1.6 Probation
3.1.7 Grievance
3.1.8 Return to Work SURS Annuitants
3.2 Classification Of Personnel
3.2.1 Executive Staff
3.2.2 Administrative Staff
3.2.3 Professional/Technical Staff
3.2.4 Supporting Staff
3.2.5 Faculty
3.2.5.1 Full-time Tenure-Track Faculty
3.2.5.1 Full-time Tenure-Track Librarians and Counselors
3.2.5.3 Adjunct Faculty
3.2.5.4 Temporary Full-Time Faculty
3.2.6 Other Staff
3.2.6.1 Adult Education Instructors
3.2.6.2 MCLETC Instructors
3.2.6.3 Temporary Part-Time Employees
3.2.6.4 Temporary Full-Time Employees
3.2.6.5 Student Employees
3.2.6.6 Contract Employees
3.2.6.7 Grant-Funded Employees
3.3 Definition of Employment Workweek/Workload
3.3.1 Non-Faculty
3.3.1.1 Full-Time Employment
3.3.1.2 Part-Time Employment
3.3.1.3 Student Employment
3.4 Employee Assessment/Appraisal
3.4.1 Faculty Promotion in Rank
3.5.13 Flexible Work
3.5.1 Chronic Communicable Disease
3.5.2 Drug-Free Workplace
3.5.3 Harassment-Free Workplace
3.5.4 Whistleblower Protection
3.5.5 Personnel Records
3.5.6 Code of Ethics
3.5.7 Conflict Of Interest
3.5.8 Employee Safety and Risk Management
3.5.9 Dismissal of Non-Tenured Faculty
3.5.10 Corrective/Disciplinary Action
3.5.11 Resignation
3.5.12 Abandonment of Position
3.6 Salary and Wage System
3.6.1 Salaried Status
3.6.2 Overtime Pay
3.6.3 Flex Scheduling
3.6.4 Payroll
3.6.4.1 Salary Overpayment and Corrections
3.6.5 Paid/Unpaid Time Off
3.6.5.1 Holidays
3.6.5.2 Family and Medical Leave (FMLA)
3.6.5.3 Medical (Including Maternity) Leave
3.6.5.4 Eligibility for Leave
3.6.5.5 Personal Leave
3.6.5.6 Sick Leave
3.6.5.7 Bereavement Leave
3.6.5.7.1 Bereavement Leave - All Employees
3.6.5.8 Vacation Leave
3.6.5.9 Military Leave
3.6.5.10 Jury Duty
3.6.5.11 Leave to Vote
3.6.5.12 Professional Leave
3.6.5.13 School Visitation
3.6.5.14 Illinois Victims’ Economic Security and Safety Act Leave
3.6.5.15 Other Leaves
3.6.5.16 Layoff Status
3.7 Benefits
3.7.1 Health, Dental, Life, AD&D, and Disability Insurance Benefits
3.7.2 Tuition/Fees Waivers
3.7.2.1 Full-Time Employees
3.7.2.1.1 Credit Classes
3.7.2.1.2 Fitness Center
3.7.2.1.3 Non-Credit Classes
3.7.2.2 Part-Time Employees
3.7.2.2.1 Credit Classes
3.7.2.2.2 Fitness Center
3.7.2.3 Adjunct Faculty
3.7.2.3.1 Credit Classes
3.7.2.3.2 Fitness Center
3.7.2.4 Retired Employees
3.7.2.4.1 Credit Classes
3.7.2.4.2 Fitness Center
3.7.2.4.3 Non-Credit Classes
3.7.3 Retirement under State Universities Retirement System Program
3.8 Disability Accommodations
3.8.1 Reasonable Accommodation for Disabilities
3.8.2 Pregnancy and Childbirth
3.8.3 Nursing Mothers
3.8.4 Religious Accommodations
3.8.5 Requesting an Accommodation
3.9: Service Recognition
3.9.1 Professor Emeritus
3.9.2 Staff Emeritus
Section 4: Student and Academic Services
4.1 Admission
4.1.1 Admission to the College
4.1.1.1 New Student Orientation
4.1.2 Admission to a Program or Courses
4.1.2.1 Course Placement Methods
4.1.2.2 Course Placement Testing
4.1.2.3 Foreign Language Placement
4.1.2.4 Technology Orientation
4.1.3 Admission to a Program of Study
4.1.4 Admission of High School Students and "Gifted" High School Students
4.1.5 Student Enrollment Status
4.2 Residency Status
4.3 Tuition and Fees
4.3.1 Senior Citizen Tuition
4.3.2 Education Service Agreement
4.3.3 Tuition and Fee Installment Plan
4.3.4 Cooperative Educational Programs with Other Community Colleges
4.3.5 Continuing Education Fees
4.3.6 Non-Credit Fitness Center Fees
4.4 Tuition Refunds
4.5 Student Financial Obligations
4.6 Academic Standards
4.6.1 Grading Designations
4.6.2 Grade Point Average Standards
4.6.3 Auditing a Course
4.6.4 Dropping or Withdrawing from a Course
4.6.5 Administrative Drop or Withdrawal
4.6.6 Withdrawing from the College
4.6.7 Repeating a Course
4.6.8 Appealing a Grade
4.6.9 Vice President’s Academic Honors
4.6.10 Graduation Requirements
4.6.10.1 Graduating with Multiple Certificates or Degrees
4.6.10.2 Graduating Transfer Students
4.6.10.3 Earning Graduation Honors
4.6.10.4 Effect of Changes in Program on Graduation
4.6.11 Computer Technology Fluency
4.7 Earned College Credit
4.7.1 Course Completion
4.7.2 Proficiency Credit
4.7.3 Transfer Credit
4.7.4 Credit Equivalency by Licensure or Certification
4.7.5 Credit Equivalency for Professional Training
4.7.6 Credit Equivalency for Professional Experience
4.7.7 Credit for Military Service & Training
4.7.7.1 Credit for Armed Forces Health and Physical Education
4.8 Student Evaluation System
4.9 Student Records Policy
4.9.1 Directory and Confidential Information
4.9.2 Access to Confidential Information by Students
4.9.3 Access to Confidential Information by Others
4.9.4 Withholding Student Information
4.9.5 Deceased Students
4.10 Out-Of-District Charges
4.10.1 Cooperative Agreements
4.10.2 Charge-Backs
4.11 Scholarships and Institutional Waivers
4.12 Student Insurance
4.12.1 General Insurance Coverage
4.12.2 Insurance for Participation in Extra-Curricular Activities
4.12.3 Assistance in Obtaining Insurance Coverage
4.13 Chronic Communicable Disease
4.14 Substance Abuse - Intoxicant Use
4.15 Students Rights and Responsibilities
4.15.1 Statement of Student Rights
4.15.2 Statement of Student Responsibilities
4.15.3 Student Grievances
4.15.4 Composition of the Judicial Board
4.15.5 Student Conduct
4.15.6 Academic Integrity
4.15.7 Removal from a Class or the College
4.16 Student Development Program
4.17 Student Engagement Program
4.18 Financial Aid Program
4.18.1 Financial Aid Satisfactory Academic Progress
4.18.2 Financial Aid Warning and Suspension
4.18.3 Financial Aid Appeal
4.18.4 Other Financial Aid Policies
4.18.5 Disbursement
4.18.6 Loan Policies
4.18.7 Return to Title IV Funds
4.18.8 Verification
4.18.9 Military Benefits
4.19 Guarantee of Educational Effectiveness
4.19.1 Guarantee for Transfer Credit
Section 5: General Policies
5.1 Statement of Economic Interest
5.2 Freedom of Information (FOI)
5.3 Statement of Nondiscrimination and Equal Opportunity
5.4 Prohibition of Discrimination, Sexual and Other Forms of Harassment
5.4.1 Rationale
5.4.2 Applicable Scope
5.4.3 Title IX Coordinator
5.4.4 Prohibition of Other Forms of Discrimination and Harassment
5.4.5 Prevention and Reporting of Sexual Harassment, Sexual Discrimination, Sexual Violence, Gender-Based Discrimination, and Other Forms of Discrimination and Harassment
5.4.6 Notice/Complaints of Discrimination, Harassment, and/or Retaliation
5.4.7 Independence and Conflict of Interest
5.4.8 Assistance
5.4.9 Supportive Measures
5.4.10 Emergency Removal
5.4.11 Retaliation
5.4.12 Promptness
5.4.13 Time Limits on Reporting
5.4.14 Federal Timely Warning Obligations
5.4.15 Confidentiality/Privacy
5.4.16 Jurisdiction of Richland Community College
5.4.17 Mandated Reporting
5.4.18 Online Harassment and Misconduct
5.5 Tobacco and Cannabis
5.6 Toxic Substances and Hazard Communication Standards
5.7 Solicitation on Campus
5.8 Possession of Weapons
5.9 Confidential and Sensitive Information
5.9.1 Responsible Use of Information Technology
5.10 Copyright
5.11 Retention and Disposal of College Records
5.12 Art Acquisition and Placement
5.13 Statement of Nondiscrimination and Equal Opportunity
5.14 Academic Freedom
5.15 Naming of College Facilities, Assets, or Programs
5.16 Publications and Publicity
5.17 Intellectual Property
5.18 Official College Sponsored Social Media
5.19 Liquor Control – Delivery of Alcoholic Beverages
5.20 Public Safety
5.22 Emergency Covid19 Policy